A Great Community Venue Whatever Your Need

Parties

Weddings, birthdays, christenings, retirement, surprise, reunions, graduation, fancy dress parties and others.

Functions

Craft & exercise groups, a reception, awards evenings, quiz nights, fund raisers and live entertainment!

Meetings

AGMs, training, networking, mini-exhibitions, seminars, clubs, workshops, team building and more!

Concert Room

150 person capacity subject to room layout need

Dance floor & Stage

Bar facilities on request

Buffet area

Lounge

80 person capacity

Video Screen

Bar facilities on request

Ample parking depending on events being held

Facilities

New kitchen

Kitchen for pre-prepared food only

Separate hot drink prep facility

Cups & utensils provided

Hire Prices

Hirers are asked to please ensure that they book enough time for setting up and clearing away after their session. Other groups may well be using the room before or after them, so we ask hirers to please adhere to their booked times – thank you.

Hirers are responsible for setting out and replacing furniture and equipment unless prior arrangements have been made with the Bookings Manager.

Frequently Asked Questions
Prices & Room Information

What are the opening hours?

Monday to Thursday & Sunday – 9am till 11pm depending on bookings made.

Friday & Saturday – 6pm till midnight depending on bookings made.

If there are no evening bookings, the centre will be closed.

What is the maximum capacity for each room ?

Concert Room capacity is 150, and Lounge capacity 80.  It could be less depending on room layout.

How much does it cost to hire the rooms?

See above tables.

Hirers are asked to please ensure that they book enough time for setting up and clearing away after their session. Other groups may well be using the room before or after them, so we ask hirers to please adhere to their booked times – thank you.

Hirers are responsible for setting out and replacing furniture and equipment unless prior arrangements have been made with the Bookings Manager.

Is a deposit required?

A non-returnable deposit of £30 is required for all room bookings, the balance to be paid at latest two weeks prior to the event.  If not received by this date, the booking will be considered cancelled.

Is the deposit refundable if I cancel my booking?

If you cancel within two weeks but before one week of the booked event date, then 50% of the total cost of the booking will be kept by the Centre.
If you cancel within one week of the booked event date, the total cost of the booking will be kept by the Centre.

Bookings based on an hourly rate will be reserved on receipt of full payment, unless a group is meeting on a regular basis then this can be negotiated with the Booking Manager

What methods of payment do you accept?

Payment can be made by bank transfer to:

Acc. name:  St Mary’s Priory (050)

Sort code:  40-29-12

Acc.no:  51545221

Payment Reference:  Centre

Can I have exclusive use of the 2 rooms?

Yes, if you have arranged the hire of both the Lounge and the Concert Room.

How will I access the building at the time of my event?

You will be met at the Centre by one of our “Keyholders”, who will open the premises and show you the facilities. They will also return at the end of the event.

Bar & Drinks

Can I bring my own drinks?

Sorry, No. We have enlisted the service of Crankshaft Brewery who provide a bar service for both rooms.

Do you provide a bar? 

Yes. We have enlisted the service of Crankshaft Brewery who provide a bar service for both rooms. They have an extensive range of alcoholic and non-alcoholic drinks.  As they control their prices and availability, if you have any questions please contact them on 07973 532359.

Is there a charge for the bar? 

No, other than payment for drinks required.

Can you please provide a price list for drinks?

As Crankshaft constantly review their prices, we would ask that you contact them on 07973 532359.

Can I pay for drinks by cash and card?

Yes, both are accepted

Catering & Caterers

Can you recommend a caterer?

We would recommend Julie Troughton of Quality Food Fayre or Bees Country Kitchen, both of whom are familiar with working in the Community Centre.  Any catering services are under the control of you and the caterer chosen.

The Community Centre is not responsible for catering provision.

We do however require that any caterers must clear all remaining food and waste rubbish after the event, and comply with all relevant safety standards. They must sign the relevant box on the sheet in the kitchen to show compliance with kitchen Health and Safety guidance. 

Use Of Kitchen

Can I use the kitchen?

Yes, but this must be specified when booking. There are health and safety conditions which need to  be complied with.  These are listed on the board on the kitchen.

The kitchen can be used to serve pre prepared food from, but not for cooking or re-heating food.

There are always facilities available for making hot drinks but hirers or their caterers must provide tea, coffee and milk.  Before leaving bins must be emptied and sheet signed to show compliance with Health and Safety guidance.

Do you provide crockery & cutlery?

Cups and spoons for drinks can be provided but must be washed after use.

Can we bring our own food?

Yes, as long as you clear up acceptably afterwards.  Before leaving bins must be emptied and sheet signed to show compliance with Health and Safety guidance.

Do you have facilities to cook hot food?

The kitchen can be used to serve pre prepared food from, but not for cooking or re-heating food.

Are there facilities for making hot drinks?

There are facilities available for making hot drinks but hirers or their caterers must provide tea, coffee and milk.

Entertainment

Do you have speakers I can play music through?

We have a small speaker which can be attached to a phone, tablet or laptop to play music through for smaller gatherings but it probably wouldn’t be adequate for larger evening parties in the Concert room.

Do you have a resident DJ?

No. You must arrange for your own DJ, but they must comply with all relevant safety standards.

Can I have a singer / live band?

Yes, but they must comply with all relevant safety standards, and have their own insurance for the activities and services they provide.

Can I hire a children’s entertainer?

Yes, but they must comply with all relevant safety standards, and have their own insurance for the activities and services they provide.

Can we have a bouncy castle?

Sorry, currently due to the high risk nature of installing a bouncy castle, we cannot permit the use of bouncy castles.

Thank you for your interest in our services.

The Community Centre Team

Terms & Conditions Of Room Hire - click to view

General

The St. Mary’s Community Centre (The Centre) and its Management Committee (The Committee) acting under the auspices of the Parish Priest and PPC (Parish Pastoral Council) of St. Mary’s Leyland, have sole control over the booking and usage of any part of The Centre premises.

The Hirer (You), shall not in any way attempt to direct or influence any other hirers, nor should You obstruct or interfere with others’ use of the premises.

You must book enough time for setting up and clearing away after the session; other hirers may well be using the room before or after You, so please adhere to the booked times.

You will normally be responsible for setting out and replacing furniture and equipment unless prior arrangements have been made with the Bookings Team.

Please leave the areas You have used (including all toilet areas) in a clean and tidy condition and set out as You found it. All rubbish is to be taken away with You.

Other parts of the building might be let; please have consideration for these other users of The Centre.  NB the car park, foyer, storage areas and kitchen are shared areas — no one group has a monopoly of them.

Immediately prior to Your event, whether it’s a one-off event, such as a christening or a birthday party, or a regular repeat event such as a meeting, someone from The Centre will open up for You – they are known as Keyholders.  They will often be able to help with any queries You may have at the time.

Use of Bar Facilities

The Centre is not licensed. If You require a bar service you must indicate this on the Booking Form and the Bookings Team will arrange with Crankshaft Brewery to be present at Your event. The Committee is not responsible for the prices charged or the range of drinks provided by Crankshaft Brewery, as these are solely under the control of Crankshaft Brewery.

You are not allowed to bring alcoholic drinks onto the premises for Your own consumption.

You are allowed to bring non-alcoholic drinks onto the premises for Your own consumption only if Crankshaft Brewery are not available or not required by You.

Use of Catering Facilities

The Centre does not provide a Caterer, but can provide the details of recommended caterers. Any services provided by a Caterer are contracted by You and are Your responsibility.

Use of Kitchen

If You need to use the kitchen then You must indicate this on the Booking Form.  The Hirer must follow the instructions given on the blackboard in the kitchen.  Only one group at a time can use the kitchen for food but other groups can use the kitchen at the same time e.g., for tea and biscuits.

To handle fresh food in the kitchen (other than packet biscuits) a holder of a Valid Food Hygiene certificate must be present.  This applies to caterers contracted by You.

Children under 16 are not allowed in the kitchen.

The kitchen log must be filled in before You leave the kitchen.

No outdoor coats or bags are permitted in the kitchen — please use the lockable cupboard outside the kitchen.

NB Hiring the kitchen does not give You exclusive use of it.   

Use of Stage

The Stage is normally out-of-bounds for any booked events, unless it has been requested and agreed with the Bookings Team for use by a DJ or other entertainment.  It is NOT a play area for children.

A group using the stage must not use any equipment belonging to the Centre without express permission (also see Health and Safety stipulations).  

Use of Car Park

The letting of rooms does not imply that car-parking spaces will always be available. Please park only within the marked bays and note that the areas in front of the hall doors and emergency exit doors are to be kept clear for emergency vehicle access.

Only cars displaying a ‘blue’ disabled parking badge should park in the designated disabled parking area nearest to the hall buildings.

Under NO circumstances is the car park OR the Piazza, the paved area in front of the church, to be used as a play area for children or adults.

Insurance

If you are contracting to use the premises on a regular basis, You must have Your own Public Liability Insurance and should provide a copy certificate for the Booking Team.  If You make use of a commercial organisation, e.g., caterers, entertainers, or play organisers, each organisation must have its own Public Insurance Insurance. 

Prices 

Prices are as displayed on our website https://www.stmaryscentre.net/ at time of booking.

They are reviewed continually, and therefore subject to amendment. 

Payment 

The rental is payable in advance to secure the booking. Payment is non-refundable if cancelled within one week before the event, 50% if within two weeks.

A non-returnable deposit of £30 is required for all events. The balance must be paid two weeks prior to the event at latest.

If a group is meeting on a regular basis, ongoing payment terms can be negotiated.

Health and Safety 

Hirers using the premises are required to conform to all necessary Health and Safety legislation. For this reason, children under 16 are not allowed in the kitchen. The Committee is not responsible for Your Health and Safety requirements, or the safe use of Your own equipment.  Your group’s H&S policy and risk assessments must be available to The Committee and if You are hiring the stage Your documents must be produced before You use the stage.

It is the Hirer’s responsibility to ensure that any electrical equipment brought in has been PAT (Portable Appliance Test) tested.

Smoking is never allowed on the premises (this includes vaping).  Please use the designated smoking shelter outside The Centre. 

Damage to Property belonging to The Centre

Any accident or damage to property or equipment should be reported immediately to the Keyholder, especially when it involves possible danger to people or the security of the premises. The cost of repairing any damage is the responsibility of the Hirer.

Please note that we do not advise the use of Blu Tak or similar, or sellotape on painted surfaces such as walls, as this can leave indelible marks.  Should we need to redecorate to remove such marks, we will have to charge You for any consequential costs. 

Accidents whilst on the Premises

Any personal accident or injury is to be noted in the Accident Book.  The Committee cannot accept any responsibility whatever for accidents, injury or loss arising from the activities of the Hirer. 

Fire Precautions

Please familiarise Yourself with the fire assembly points and procedures in the event of an alarm. If the fire alarm sounds all groups must evacuate the building and meet on the Piazza even if it is known to be a ‘fire drill’.

You are strongly advised to have a register of people in Your group, so that, if You need to evacuate the building You can check that all accounted for. You also should nominate a fire warden from among the organisers of Your group. 

Safeguarding

Hirers who are contracted to care for children, Young people and vulnerable adults must have their own Safeguarding Policy and appropriate DBS clearance for staff and/or volunteers. 

Publicity and Advertising

The Centre may advertise forthcoming events on its website, Facebook page, Google Business, or other social media.

Should You wish to advertise Your business on the premises (internally or externally) then please discuss Your requirements with The Committee.

Any notices displayed without consent or knowledge of the Committee may be taken down. 

Termination 

The Committee reserves the right to terminate any booking, giving 2 weeks’ notice, with reasons for termination. You must give two week’s notice if You wish to quit.

 

Check Availability

    The "Frequently Asked Questions" will provide most of the information you need about the venue. Then simply fill out/submit this form and our booking team will get in touch with you. Many thanks.

    Room Booking Requirements

    ROOM REQUIRED

    Please select the room for this booking. Please tick.

    DATE ROOM REQUIRED

    Please use drop down selector to choose the date for your needs:

    Please Note - Please allow for preparation and clear up activities in start and finish times, thank you.

    START TIME

    Please select start time for your needs:

    FINISH TIME

    Please select finishing time for your needs:

    Bar Requirement

    Do you wish to have a bar facility? Please tick.

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